Open Positions
Current Openings
If you are interested in exploring career opportunities at MKM, please complete our webform to include your cover letter, resume, and portfolio if applicable.
Executive Assistant – Grand Rapids, MI
Full-time, Exempt FLSA Status
Summary
MKM Architecture + Design (MKM) is seeking a highly organized and proactive Executive Assistant to support one of the firm’s Managing Principals and supporting day-to-day administrative maintenance and operation of the firm’s Grand Rapids office. This role serves as a trusted partner responsible for managing priorities, coordinating schedules, anticipating needs, and ensuring the Principal can focus on leadership, client relationships, business development, and strategic initiatives. The ideal candidate is exceptionally detail-oriented, thrives in a fast-paced environment, and enjoys creating structure, improving processes, and solving problems before they become urgent.
Job responsibilities include:
- Proactively manage calendar, meetings, travel, and communications.
- Anticipate deadlines, commitments, speaking engagements, and licensure requirements.
- Draft correspondence, monitor and prioritize email communications, and maintain organizational systems.
- Prepare meeting agendas, briefing materials, and follow-up action items.
- Coordinate conference registrations, presentations, and speaking logistics.
- Manage Microsoft Planner and other productivity systems.
- Maintain process documentation, checklists, and standard operating procedures.
- Support business development outreach and relationship management.
- Assist with key account administration, invoices, purchase orders, and compliance requirements.
- Participate in strategic firm initiatives and special projects.
- Coordinate day-to-day administrative operations, including welcoming visitors, managing incoming calls and deliveries, and helping maintain a professional, organized, and inviting office environment.
- Coordinate office supplies, equipment, and routine vendor needs; monitor inventory and arrange service or support as needed.
- Coordinate office-related logistics, including meeting spaces, technology needs, and communication between the Grand Rapids office and other MKM locations.
Skills + Qualifications:
- 5+ years supporting senior executives, business leaders, owners, or professionals.
- Experience in architecture, engineering, construction, healthcare, consulting, legal, or professional services environments preferred.
- Exceptional attention to detail and organizational ability.
- Excellent verbal and written communication skills.
- Ability to work independently and exercise sound judgment.
- High degree of discretion and confidentiality.
- Proficiency with Microsoft 365, Planner, Teams, and other productivity tools.
- Experience leveraging AI-enabled productivity tools preferred.
Desired Characteristics:
- Systems-oriented thinker
- Naturally proactive and resourceful
- Dependable and accountable
- Skilled at managing multiple priorities simultaneously
Success in the Role:
Within the first year, the successful candidate will create reliable organizational systems, ensure key commitments are never missed, improve administrative workflows, increase the Principal’s available leadership time, become a trusted strategic partner to the Principal and firm leadership, and support the culture and structure of a growing firm.
Benefits:
- Medical insurance (100% premium coverage for all employees) and basic term life insurance
- 401(k) employee match program
- Paid time off and flex time
- Mentoring programs with internal growth focus
- AAA membership (roadside assistance)
- YMCA membership reimbursement program
- Community service time during working hours
- Culture-driven volunteering and firm-wide events throughout the year
MKM is an Equal Opportunity employer. All qualified applicants who are able to perform the job responsibilities of the position with reasonable accommodations will receive consideration for employment without regard to race, color, religion, sex, religion, age, sexual orientation, veteran status, marital status, disability or national origin as required by applicable law.
Salary negotiations will be competitive and commensurate with experience. All full-time employees receive benefits and a list detailing these will be made available upon request. Background checks will be performed on all successful candidates. Qualified candidates should submit, by email, a resume and letter of interest to [email protected] with the position’s title noted in the subject heading. For more information on the firm, visit www.MKMdesign.com.
Executive Assistant
Full-time, Exempt FLSA Status
Summary
MKM Architecture + Design (MKM) is seeking a highly organized and proactive Executive Assistant to support one of the firm’s Managing Principals. This role serves as a trusted partner responsible for managing priorities, coordinating schedules, anticipating needs, and ensuring the Principal can focus on leadership, client relationships, business development, and strategic initiatives. The ideal candidate is exceptionally detail-oriented, thrives in a fast-paced remote environment, and enjoys creating structure, improving processes, and solving problems before they become urgent.
Job responsibilities include:
- Proactively manage calendar, meetings, travel, and communications.
- Anticipate deadlines, commitments, speaking engagements, and licensure requirements.
- Draft correspondence, monitor and prioritize email communications, and maintain organizational systems.
- Prepare meeting agendas, briefing materials, and follow-up action items.
- Coordinate conference registrations, presentations, and speaking logistics.
- Manage Microsoft Planner and other productivity systems.
- Maintain process documentation, checklists, and standard operating procedures.
- Support business development outreach and relationship management.
- Assist with key account administration, invoices, purchase orders, and compliance requirements.
- Participate in strategic firm initiatives and special projects.
Skills + Qualifications:
- 5+ years supporting senior executives, business leaders, owners, or professionals.
- Experience in architecture, engineering, construction, healthcare, consulting, legal, or professional services environments preferred.
- Exceptional attention to detail and organizational ability.
- Excellent verbal and written communication skills.
- Ability to work independently and exercise sound judgment.
- High degree of discretion and confidentiality.
- Proficiency with Microsoft 365, Planner, Teams, and other productivity tools.
- Experience leveraging AI-enabled productivity tools preferred.
Desired Characteristics:
- Systems-oriented thinker
- Naturally proactive and resourceful
- Dependable and accountable
- Skilled at managing multiple priorities simultaneously
- Comfortable operating in a flexible remote environment
Work Conditions:
Flexible hybrid or fully remote work arrangement available for qualified candidates. Candidates must maintain a professional home office environment, dependable high-speed internet access, and availability during established business hours. Periodic travel to MKM offices, client meetings, conferences, or firm events may be required.
Success in the Role:
Within the first year, the successful candidate will create reliable organizational systems, ensure key commitments are never missed, improve administrative workflows, increase the Principal’s available leadership time, and become a trusted strategic partner to the Principal and firm leadership.
Benefits:
- Medical insurance (100% premium coverage for all employees) and basic term life insurance
- 401(k) employee match program
- Paid time off and flex time
- Mentoring programs with internal growth focus
- AAA membership (roadside assistance)
- YMCA membership reimbursement program
- Community service time during working hours
- Culture-driven volunteering and firm-wide events throughout the year
MKM is an Equal Opportunity employer. All qualified applicants who are able to perform the job responsibilities of the position with reasonable accommodations will receive consideration for employment without regard to race, color, religion, sex, religion, age, sexual orientation, veteran status, marital status, disability or national origin as required by applicable law.
Salary negotiations will be competitive and commensurate with experience. All full-time employees receive benefits, and a list detailing these will be made available upon request. Background checks will be performed on all successful candidates. Qualified candidates should submit, by email, a resume and letter of interest to [email protected] with the position’s title noted in the subject heading. For more information on the firm, visit www.MKMdesign.com.