Now Hiring: Executive Assistant – Fort Wayne, IN and Grand Rapids, MI

MKM is seeking to hiate two highly organized and proactive Executive Assistants to support the firm’s Managing Principals in the Fort Wayne and Grand Rapids offices. This role serves as a trusted partner, ensuring the Principals can focus on leadership, client relationships, business development, and strategic initiatives.

 Job responsibilities include: 

• Proactively manage calendar, meetings, travel, and communications.  
• Anticipate deadlines, commitments, speaking engagements, and licensure requirements.  
• Draft correspondence, monitor and prioritize email communications, and maintain organizational systems.  
• Prepare meeting agendas, briefing materials, and follow-up action items.  
• Coordinate conference registrations, presentations, and speaking logistics.  
• Manage Microsoft Planner and other productivity systems.  
• Maintain process documentation, checklists, and standard operating procedures.  
• Support business development outreach and relationship management.  
• Assist with key account administration, invoices, purchase orders, and compliance requirements.  
• Participate in strategic firm initiatives and special projects. 

The Executive Assistant in the Grand Rapids Office will also:

• Coordinate day-to-day administrative operations, including welcoming visitors, managing incoming calls and deliveries, and helping maintain a professional, organized, and inviting office environment.
• Coordinate office supplies, equipment, and routine vendor needs; monitor inventory and arrange service or support as needed.
• Coordinate office-related logistics, including meeting spaces, technology needs, and communication between the Grand Rapids office and other MKM locations.

 Skills + Qualifications: 

• 5+ years supporting senior executives, business leaders, owners, or professionals.  
• Experience in architecture, engineering, construction, healthcare, consulting, legal, or professional services environments preferred.  
• Exceptional attention to detail and organizational ability.  
• Excellent verbal and written communication skills.  
• Ability to work independently and exercise sound judgment.  
• High degree of discretion and confidentiality.  
• Proficiency with Microsoft 365, Planner, Teams, and other productivity tools.  
• Experience leveraging AI-enabled productivity tools preferred. 

Learn more on our careers page.